Wednesday, May 15, 2013

How to make your own Wedding Planner book {Free Printables}

Updated 6/23/2016: Russel and Hazel has uploaded the Wedding Binder Pages back on to their website!
{(Feel free to pin this guide to your pinterest)} 

After searching high and low in every book store in my area for the perfect wedding planner...I decided to make my own.  First of all, I love office supplies! I love the idea of planners, so this decision was easy for me. (I also made my own lesson planning notebook this way as well, since being a teacher is stressful enough. Lesson planning in style calms me!)

I started by searching google, tumblr, and pinterest. I came across several awesome sites that offer you an effective planner that include timelines, lists, contact info, etc. 

I already had a binder that I loved, so I started with that. I did get it at Staples, and it's a Martha Stewart office supply (1 inch binder). I absolutely love Martha Stewart office supplies, and I actually made my lesson planning book using the Martha Stewart's discbound notebook. Anyways, Staples always has coupons in their weekly ad for the Martha Stewart's office supply line. I did buy new dividers for this planner, and a zip pouch to hold all my small business cards. (These are apart of the Martha Stewart office supply line at Staples.) The beautiful pen that's on top of my planner was actually a gift, but it's a Swarovski Crystalline Rose Pearl Pen. I call it my teacher/bride pen. I really love this pen, and to be honest its the best pen I have ever owned. It's not heavy, and it writes really great. (It makes that special pen sound when writing :))
These pens are sold on Swarovski website but the place to buy one is actually on The Swarovski website sells them but their always out of stock. Buying it off Amazon is much better because not only do they have the pen in stock, but it's cheaper and they can ship it to your house. 

Everyone has a different way of planning, so you can customize your planner the way you want. I just started by trying not to spend too much money on something I will ultimately breakdown and throw away. I bought my post it's at the dollar store (I try and go to the dollar store whenever I see one). I use them for everything, so I stuck my post it panel in my wedding planner, because let's face it...everyone needs their post it's. (And we don't want to spend more than what's needed for them either.) They do their job, and the best part of this is that it fits right into the binder, and has different sizes, and shapes!! I love it. Only $1. After my post it's, I have my Martha Stewart zip pouch. The total cost of my wedding planner ($14.17- this includes the already bought binder. Make sure you wait to buy anything at Staples until there's a good coupon. I waited until I saw a 40% off coupon.)

First, I have to tell you that all the paper that's in my planner was printed, and FREE!! (I will include the free printable links. Free printable Wedding Planners are everywhere online.) I started with my calendar. I actually found this calendar on a website called Infarrantly Creative. (Thank you Infarrantly Creative for this calendar) Click here for the Free printable calendar.

UPDATE 11/15/2013: Since writing this post, I do use the calendar in this planner, but I also found another great resource from Michelle Lea Designs. I need a weekly planner to help me organize my weeks separatley. I used this weekly planner in my bridesmaids planners, and I love it so much I printed out 52 weeks of the weekly planner for my own Wedding Planner.  Michelle's blog has so many other printable planners for all you DIY ladies out there, I strongly recommend that you visit her blog to find so much more!! 

If you want to print out this weekly planner go to Michelle Lea Designs blog. or Click here.

Don't get scared if it refers you to a blog planner website. This is a blog calendar, but I have my specific ways, and I preferred a portrait calendar over a landscaped calendar. I have to have my calendar, because it's not a planner without one. If you plan differently and don't need a calendar, then go ahead and skip this step. I should also include that Martha Stewart actually has an insert-able calendar to go with this binder. If you prefer it, but I didn't get it because it was pricey and I thought why buy something you can get for free on the Internet right? So I searched, and searched and finally came across this calendar. You can fill it in and print out as many as you need. 

For the cute  "Marriage Certificate" Free Printable click here. 
This is from a fellow blogger on blogspot The Graphics Fairy. Thank you for the cute little certificate Karen The Graphic Fairy. The Graphic Fairy blogspot.

I used 5 dividers to mark the most important things in my wedding. I'm not throwing a huge wedding so I didn't need separate dividers for every little thing. 

1. Important
2. Budget
3. Guests
4. Ceremony & Reception
5. Miscellaneous

What I put in the tabs:


  • Wedding Timeline 
  • Wedding Checklist
  • Bridal Party
  • Bridal Party Contact Information
  • Day of the Wedding Checklist
  • Wedding Day Timeline
  • Emergency Kit
  • Vendor Contact Information 


  • Budget Worksheets 
  • (Includes Engagement Party, Rehearsal Dinner, Brunch, etc.)
  • Ceremony Budget worksheet
  • Reception costs, food & drinks, flowers, photos, transportation, music, etc. 

  • Brides Guest List
  • Groom Guest List
  • Final Guest List
  • Guest List tracker
    • Includes address
    • Children
    • Table #
    • Entree Choice
    • Events to attend
    • RSVP
    • Hotel (if out of town guest)

  1. Ceremony & Reception-
  • Ceremony Worksheet
  • Table Plans
  • Floor Plan
  • Flowers
  • Menu
  • Music
  • Photo shot list
  • Rentals
  • Transportation
  • Wedding Cake
  • Wedding Invites
  • Contracts
  • Officiant Info
  • Programs
  • Decor
  • Beauty everything.
    • Bride's gown
    • Hair
    • makeup
    • Bridal salon appt.
    • Bridesmaids beauty
    • Bridesmaids fashion
    • Groom's tux
    • Groomsmen tux
  • Registry Info
  • Travel Accommodations
  • Honeymoon Travel Info

The Wedding Planner I use (downloaded, and printed) is from Russell&Hazel. click here to get the CLICK HERE for russell&hazel free printable wedding planner. Thank you Russell&Hazel for this amazing wedding planner. It has almost everything that you need. It's free, and downloadable. It's getting the job done. (It's been really hard to try and send this planner to each person who asks for it. I'm sorry for any delays, but it's been a hard job keeping up with the blog, especially since this post is three years old. The link works, If it does not go to the Russel and Hazel website. All the way at the bottom of the page there is a link called "Ideas" click on that. The wedding planner is all the way at the bottom called "Wedding Binder Pages PDF download" I hope everyone gets what they need from this post, and best of luck!)

I also used a wedding stationary from Chrystalace Wedding Stationary click here for Free printable
Here are some more resources that I didn't use in my Wedding Planner, but I thought they were great and very useful!!


  1. I found your website on Pinterest and I have to say I've been on a few blogs that show you how to make your own wedding planner and it seems like they just forgot the whole point of making your own wedding planner. Which is making a wedding planner on the cheap but keeping it cute, functional, and essentially simple. Thank you for posting this, its been useful and now I can't wait to start making my own. Thanks for also including the links.

    1. Thank you Hayden, I really appreciated your comment! Making my wedding planner and staying within budget was definitely a challenge for me! It was really hard to fight the temptation to not buy the whole Martha Stewart office supply collection! Good luck with your wedding planner and Congrats on your engagement!

  2. I really love the planner you used from Russel and Hazel but when I print it it's way to light, like I can hardly read it. Any suggestions?

    1. Hi Hanakate, the planner printed out a little light for me too, but it didn't bother me. I think its because its time to change your printer cartridges or you can try to change your printer settings to make it darker. I hope that helps you. If not I have other links to wedding planners that are also good at the end if the page.

  3. This is such a great resource that you are providing and you give it away for free. I love seeing websites that understand the value of providing a quality resource for free. It’s the old what goes around comes around routine. Big thanks for the useful info......

    1. Thank you so much for your positive feedback! I enjoyed reading your comment and hope to see you follow my blog as I keep providing more useful info for DIY Brides on a budget!

  4. Importance of Mehndi in Indian Weddings...

    Indian marriages are known for their many rituals. In fact, the beauty of Indian weddings comes forth in the numerous traditions that are associated with the special celebration. Marriages being the most important day in one's life, mehndi has become an ornament for the soon to be brides. Infact one whole ceremony dedicated to its celebration popularly known as "Mehndi Ki Raat".Indian marriages are incomplete without dance, music and lots of laughter.

    It is a common belief that the darker the color the mehndi leaves on the hands on a bride, the more will she be loved by her husband and mother-in-law. However, the significance of applying mehndi during weddings is not restricted just to sentiments and beliefs. Although these beliefs make the application of mehndi a much anticipated and charming tradition, the actual reason is of much deeper significance. Platform for Happiness

  5. I found it a little weird how you went on and on about your pen. I'm using a Red Lion Hotel pen works great!
    Other then that this blog is awesome! and thank you for taking the time to share:)

    1. Hi Karen! I think I did ramble on about my pen and yes I use other pens such as my orthodontist's pen. Haha. Thanks for leaving me a comment. I think I will cut out some of the pen info.

  6. Hey there! Just found your blog and started following. This is so perfect and organized. It only gave me a slight panic attack about how little I am ready for. I will now go back further exam how to put my own notebook together. Thanks!

  7. Hi Little Miss! Congrats on your engagement! First rule of thumb to planning a wedding is Weddings are so stressful, because you want everything to be perfect. Thank you for following my blog and leaving me a funny, and nice comment. I appreciate you taking time out to view my blog, and leave me positive feedback.

  8. Thanks so much for posting this! Been engaged for about a month and I was getting worried on where to start. This guide is super helpful:) I definitely wanted something I can personalize. Thanks again for all the links and sharing your experience.

    1. Hi Natalie, first congrats on your recent engagement! I'm glad this post has helped you get started! I had some trouble getting started with everything, but a good planner always kicks me back into high gear lol Thank you so much for leaving me a comment, its always good to meet and hear from a fellow bride. Join my site for future posts. I'm working on a post now, but not sure when I'll be done :)

    2. This comment has been removed by the author.

  9. hi jess
    thank you so much for this blog its been such a great experience reading about the wedding planner i just printed the russel and hazel book and i cant wait till i go home and start my own i was freaking out a few days ago i just didnt know where to start and my wedding is 9 months from now :) once again thank you so much

    1. Hi! Congrats on your engagement and your upcoming wedding. I'll let you in on a little secret...I've been a slacker It's a little stressful to say the least to plan a wedding. I still have more than a year to plan but all the decision making must not be my forte. I'm glad the Russell and hazel planner works for you! I love the planner myself and I'm happy to help! Join my site for future posts and good luck with the planning.

  10. Hii Jess

    Such a nice blog and Great job ...I find it very useful for my profession...thanks a lot!!! Wedding Planners in India

  11. really very nice information provided in this article, love the final output of the book. thanks for sharing.

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    1. Thank you for your kind words Jerry! Hope you can become a follower, and enter in my first giveaway!!

  12. I just wanted to say Thank you! My fiance and I are planning our wedding, well actually I am. I am a full time student and a full time warehouse worker. It is difficult to find time to get think about our special day. Your blog has helped me in so many ways with getting organized. You keep it simple, and lets face it in a fast pace world simplicity is key. Thank you again for sharing some of your wedding planning secrets!

  13. Hi Jacqueline! It's so nice to get to know you! I am also alone in planning this wedding, and a full time student. I know exactly how you feel when it comes to not having enough time!! I just want to say thank you so much for your kind words, I do try hard to keep it simple and straight to the point because that's what I look for in a blog. Please become a follower! I just finished my first giveaway, but I am inviting you to participate in my next giveaway that's happening hopefully sometime this week. I'm just getting all the final arrangements and what not worked out. To participate in the giveaways it's kinda a rule for you to be a follower, so hopefully I will see you join my site soon!! Thanks again for your kind words!!

  14. This comment has been removed by the author.

  15. I love your site and your planning method. :) As a full time worker and student, it's hard to plan on such a budget, but you seem to make it work. :) Thank you for this, but a quick question.. Where did you get your post-it panel from? I'm always using post its, where did you get yours from?

    1. HI...Thank you for your kind words, and for taking the time to comment. I got the post it panel from the dollar store. I saw some there recently a few weeks ago. I hope you find it. It has every size you need! Hope you can become a follower and enter in my current sponsored giveaway from Graphic Image. We're giving away a 2014 leather datebook.
      xoxo, Jess

  16. These are great tips for getting organized and ready for your wedding! Thanks so much for sharing them at the Krafty Inspiration Thursday party. I can’t wait to see what you’ve been up to this week, the party is live at 7 am est.
    Happy Thursday
    Maria @ Krafty Cards etc.

  17. The idea of having a wedding planning notebook is great and this will be a great strategy for ladies who wants to have a proper and organized wedding. Bridal Gowns in South Africa


  18. its awesome post dude.. explained each and every thing nicely..
    Thanks for sharing the extraordinary knowledge.....

    Indian Wedding Planner

  19. Confused bride-to-beNovember 12, 2013 at 8:48 PM

    I love your blog! I have just got engaged to my high school sweetheart who is about to leave out for basic training for the air force, and we're kind of on a low budget so this really helps! I feel like a huge weight has been lifted of my shoulders:) But I am having trouble picking bridesmaids and my flower girls. I want my 15 year old sister to be a bridesmaid but I'm afraid she will feel upset if I choose my older friend over her as the maid of honor and I really want to include his younger sister along with mine younger sister as the flower girls but I'm not sure if I do this if his sister-in-law will feel left out or not plus I don't want my friends feeling like I'm picking favorite. Any advice?

  20. Hi confused bride to be,

    haha I really like your name! The name fits me so well as well! Thank you for liking my blog!
    Planning a wedding is such a hassle, you would've never thought, because the illusion of it all looks like so much fun.

    My advice, should you choose you accept

    I am not naming a specific maid of honor, because women are just so competitive and we all hold grudges. You can have as many bridesmaids as you want, and remember to call them all your MOH's. You know who your real MOH is in your heart but never say it out
    I'm personally not including my fiance's sisters, because he has 6 of them. So it's understandable that I couldn't include one because then they all want to be one. So I'm lucky there. Remember that it's your wedding day, not your in laws or your families day! Have who ever you want in your wedding.
    I'm currently going through the same thing with picking my wedding party! It's really hard but I had to tell them "not everyone can be in the wedding party people, some people have to be in the seats we pay for right?" lol I mean really!!
    My advice would be to go with your heart! Who do you really want in the wedding? For me, it's who is closest to me, and my relationship. Including people who support your relationship in your face and behind your back (which is super important).

    In the end, everyone invited to the wedding, is included no matter what because they get to witness the exchanging of vows and they get to eat your free food! Right?! I hope that helps, and good luck with picking your wedding party! If you have any more questions I'm happy to answer!

    xoxo, Jess

  21. Thank you for a great resource. I have looked at many "build your own planner" articles, and this one is my favourite. I'm only engaged 2 weeks, and won't really start planning until after Christmas... but I already feel better knowing I'll have a plan for my planning - haha! And, I also wanted to say that it's really great that you reply to your reader's comments, I think that's cool of you. But you must be cool cause you have a cool name ;-)

  22. One more thing, sadly, I couldn't access the russell and hazel organizer pages. :( I tried, and it said access is denied.

    major sad face.

    1. Hi Jessica,

      Thank you so much for your kind words, and I have to apologize for the late response. With the holidays on it's way and the semester coming to an end, I've been a little busy. I;m so glad you liked my planner the most, I tried to keep it as simple as possible, because it gets too costly, and in the end the real money should go towards your wedding :) I actually won't start the planning process until after Christmas as well. I did find my venue but I had to push my date back a whole month. We'll be planning together :)
      I have no idea why the russel and hazel print out isn't working! I looked into it, and I have it saved on my computer. I'm attaching it in my email. I hope this helps. Let me know if I can help you in any other way. I'm happy to help :)

      xoxo, Jess

      P.S Thanks again for leaving me an amazing comment!!

  23. Jess, I just discovered your website by playing around on Pinterest looking for free printables. I love your site! Sadly, I have been working on my planner for quite some time now, and I am not as organized as I would like to be, however, these printables and your lovely planner will solve my problem!!! Thank you, thank you! :) Kari

  24. Hi Kari! I have a confession to make....I haven't been as organized as I would like to be either :( lol I think I'm just being lazy though. I do hope that these printables help with that though. The weekly planner from Michelle Designs really helps me, and my bridesmaids :) Thank you so much for liking my blog. Let me know if you have any questions. I'm happy to help.

  25. This is amazing! Thank you so much for all the links. I can't wait to get started on making my own wedding planner. I have a lot of experience planning weddings for others, so I knew a cookie-cut planner wouldn't work for me.

  26. Can you email me the link

  27. Can you email me the link

  28. Hi, can you please email me the printouts? my email is

    Thank you so much!

  29. Thank you so much! I will be starting mine today!

  30. I would really like to use the Russell and Hazel Templates but it always says "access denied." I'm not sure if I need to create an account with them? But I can't find a way to create an account or contact them. Could you please send them to me? my email:

  31. Could you please email me the printables from Russell and Hazel. Your planner is so adorable! Thank you so much

  32. Hi! Loved your article. But I couldn't get the Russell and Hazel link to work. Could you please email it to me at Thanks!

  33. A great wedding planning process and i will be wedding planner for my wedding and i use some wedding planner app too side by side to locate the wedding vendors.

  34. I’m glad to locate so much of informative data in your blog.

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  36. Bride maid from egyptFebruary 4, 2014 at 2:53 PM

    thank u soo much for this helpful post, me and my friend are surprising our best friend (who is a bride to be) with a planner that we made for her and this page has helped us ALOT specially since we r from egypt and this kind of stuff is none existing in our bookstores, thank u again for helping us make her organized (she is kind of clueless) :D

  37. Hi brides maid from Egypt,
    I'm so happy to hear that I could help you help your friend! I wish you all the best and happy wedding planning to you all , and thank you so much for making my day brighter with your kind words :)

    Xoxo, Jess

  38. Hi Cassandra,
    I'm so happy that these links could help you. I'm also like you, I couldn't do the cookie cutter wedding planner. Thank you for leaving me a comment, it always makes my day when I hear someone has used these templates.
    Xoxo, Jess

  39. Nice article to read about wedding planning.Many wedding planner mobile app are used to getting the latest information about the wedding planning and also reduces the amount of wedding planner.

  40. Nice wonderful article for the wedding couples to make our wedding ceremony function as so grander. The free wedding planner apps are makes sure to providing best wedding service.

  41. To do list for wedding was so easy in iwedplanner now wedding planner mobile apps

  42. This is awesome! Just got engaged and getting married soon although no specific date and venue yet. Fortunately, I found your post and this is super helpful for us to start with the planning. Keep on posting more tips about the wedding planning! Xoxo

  43. Thank you for these printables! I was amazed at how detailed the russel and hazel template is. I won't be printing the whole thing to save paper, but it's even just a great resource to refer to. Although, I think for something that long it could use a table of contents. I'll definitely print some of the weekly planners too! Thanks again!!!

  44. Thank you so much for posting all of these! They are so helpful!!!! These really helped me. My boyfriend of 5 years proposed 3 days ago, and this will greatly help with our planning!

  45. I love how all of the comments are from the OP.

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  53. Thanks so much for this! I am about to become engaged, and after my cousin's and good friends highly unorganized weddings, I really wanted to get started a bit early and make a binder, and this is EXACTLY what I needed. The pdf download for the planner is incredible, and is basically everything that I need. Thanks for all your info, can't wait to start planning!!

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    1.Start with a budget.

    2.Make a list of all the needs, wants and even
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    3.Put a value on
    each of the needs, wants and desires on your list.

    4.Begin planning
    out the event according to your budget starting
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    5.Be willing to cut back on items when necessary to
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    6.Use creative
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    7. Create a
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    8. Be organized
    so that you know where all your contract, receipts and schedules are located at
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    10. Start early.
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    able to save along the way.

  57. Nice post.
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  58. Thank you so very much for the help. I am a bride-to-be and need all the help I can get.

  59. Somerset Wedding GalNovember 5, 2014 at 7:06 AM

    This is so useful, thanks for describing everything you'd need to include as well, this will make the wedding days I'm organising go with a swing!

  60. Hey this really interests me. You mean to say that the entire wedding planner is free printable version and you get to do all the chore yourself? Wow, that is indeed magnificent. I will consider using this for my wedding. Thank you for sharing this lovely blog post with pictures.

  61. I don't have a problem with planning, but finding my wedding dress is kind of a challenge...There are so many beautiful ones...

  62. I am currently deciding on the right wedding dress, but there are so many beautiful ones...

  63. A wedding planner is really a good help to list your things about your wedding and it will be more very helpful if it was created in your own. Thank you for sharing your most important things and list it gives me much prettier ideas to plan the wedding. Your photo shot list captured my attention because for my wedding photographs are very important to me. I research and found affordable affordable wedding videographer toronto, I think it will be the best.

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